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About roles and permissions

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Moodle allows various roles to manage or access the unit for various purposes.


Identifying different roles in Moodle

Moodle provides for the following roles:

  • LMS Administrator / Faculty Administrator- can add, edit and delete units, sort or move sub-categories within a faculty category;  create or edit unit settings and content, backup, delete, restore, import and reset units, as well as, view content, enrolment and add self-enrolment capability for their Faculty.
  • Lecturer / Non-Primary Lecturer – can edit and back up units, import content, grade, preview content, interact with students and view enrolment and manage student groups
  • Designer – can edit content, backup, import, view content and view enrolments.
  • Tutor - can view units, grade and interact as well as view enrolments in the unit.
  • Observer/Guest - can view units but they are unable to change content or interact with the others in the unit
  • Student – can view the full content of the unit, participate and interact with the lecturer, tutor and other students enrolled in the unit.

Table of roles showing key tasks permitted

roles and permissions

About assigning roles

The following roles can assign different roles to staff and/or students in Moodle:

  • LMS Administrators - can manually enrol and assign other LMS Administrator, Faculty Administrator, Lecturer, Designer, Tutor, Observer and Student role to staff and students in Moodle units
  • Faculty Administrators - can manually enrol and assign other School Administrators, Lecturer, Designer, Tutor, Observer and Student role to staff and students in Moodle units; can also manually assign the Administrator and Designer role in a category within the faculty
  • Lecturers – can manually enrol and assign staff as Lecturers, Non-Primary Lecturers, Tutors, Observers, Guests or Students in their units.
  • Non-Primary Lecturers – can manually enrol and assign staff as Tutors, Observers, Guests or Students in their units.

Note: Designer, Tutor, Observer, Guest and Student roles are unable to assign or enrol others into the unit. 

Manually enrol participants and assign them a role in your unit

Students are automatically enrolled into your unit via direct integration with Callista (refer to your faculty administrator for details).

As a lecturer, you can manually enrol Monash staff or students into your unit and assign them a specific role, e.g. as a non-primary lecturer, or as an observer.

  1. In the Administration block, click Users > Enrolled Users.
  2. Click Enrol users.
  3. In Assign roles, click the down arrow to select a role.
  4. Scroll down the list of names, or type in the name or email address of the staff in the search box and press Enter on your keyboard.
  5. Beside the name you want to enrol, click Enrol.
  6. When you’re done, click x to close the enrolment pop-up box. The names of the enrolled staff or student will appear in the list of enrolled users. 

Remove or change assigned roles

  1. In the Administration block, click Users > Enrolled Users.
  2. Under the Roles column, you can:
    • Click X to remove a role assigned to the user.
    • Click + to change the role assigned to the user. 

Suggestions on how to use this tool

  • Give students moderator rights in a forum
  • Grant temporary access to a guest speaker in an online class 

Related Information