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Controlling access to unit content

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By controlling access to unit content for individuals and groups, you are able to manage activity timing, create a sense of self-paced learning and provide a variety of study paths for students. There are several ways you can control students' access to the content in your unit.

What do you want to do?


Hide/display single items or whole sections

To hide a resource or activity, ensure editing is on, then click the edit menu (edit menu) beside the resource/activity link and select either show or hide. The item will appear greyed out when hidden.

To hide whole sections, ensure editing is on, then locate the eye icon on the right side of the section.

activity topic show

When the eye icon is 'open' (open eye), the section is displayed in student view. When the eye icon is 'closed' (eye closed), then the section is hidden from student view.

Restrict access to an item only after completion of a date, group and completion conditions

  1. At unit level, before you can restrict access at resource or activity level, make sure that you enable completion tracking and student progress in the unit settings.
  2. On the resource or activity you want students to complete before a restricted item can be accessed, specify the completion conditions:
    1. Ensure editing is on, then click the edit menu (edit menu) and select Edit settings.
    2. Scroll down to the section Activity completion.
    3. Indicate how you'd like the student to complete the item (see Set completion criteria) and click save and return.
  3. On the resource or activity you want to hide or restrict from students until the previous item above has been completed:
    1. Ensure editing is on, then click the edit menu (edit menu) and select Edit settings.
    2. Scroll down to the section Restrict access.
       restrict access
    3. Open the restriction menu, click Add Restriction 

       Restrict access options
       
       
    4. To specify the conditions, click Activity Completion activity completion button
       restrict access
       
       
  4. In the Restrict Access section, Activity completion field, select the item you want to be completed first by clicking the down arrow. Only items with completion criteria set will be shown in the list.
  5. Select the appropriate completion condition (e.g. 'must be marked complete') based on completion criteria set for the chosen item.
  6. To the left of the condition, use the eye to select how you would like the restricted item to be displayed. An open eye (open eye) will display the item greyed out, until the conditions are met. A closed eye (eye closed) will hide the item completely, until the conditions are met. 
  7. Scroll down and click Save and return to unit (save and return)
    Note: You can add multiple items to be completed before the item can be accessed using the Add restriction... button. 

    The conditions are displayed to users and hyperlinks are automatically created to incomplete activities.
     
    Resctriction conditions displayed

Control access to content using groups and groupings

If you have set up groups and groupings in your unit, you can use them to control which content your students can access. To do this:

  • Click Restrict access
  • Click Add restriction
  • Click Group
  • If you want to restrict access to a resource or activity based on membership of a specific group or groups
    • Select Must if you want the restriction to apply only to members, or Must not if the restriction applies to all others;
    • Select the required group(s) from the dropdown list
  • Similarly, if you want to allow access to the unit for all students who belong to groups within a specific grouping, click Grouping
    • Select Must if you want the restriction to apply only to members, or Must not if the restriction applies to all others;
    • Select the grouping from the dropdown list
  • Scroll down and click Save and return to unit

Create complex (nested) conditions by adding Restriction sets.

Hyperlinks to conditional activities that are required to satisfy access restrictions are automatically created in the release description displayed on the page.

Hyperlinks become available to users as prior conditions are satisfied.

 

View some content by groups

If you have set up groups for your unit, you will be able to view specific content by groups, such as the grade book, responses to forums and reports.

To set this up:

In the Unit administration, Edit settings, under Groups, Group mode select either:

  1. Separate groups - members of each group can only see content for their own group
  2. Visible groups - members of each group can see their own content as well as the content for other groups

Note: The group mode defined at unit level is separate from the group mode set for activities/resources within the unit. Each activity/resource that supports groups can also define its own group mode (see Control access to content using groups and groupings). If, in unit settings, the group mode is 'forced' (by selecting 'Yes' in Force group mode field), then the setting for each activity/resource is ignored. This means the group mode setting for the unit will apply to all activities/resources in the unit. This is useful when different groups need to have different views of the activities/resources.

To view specific content by groups:

Ensure that groups and groupings mode is set at unit level (see above).

  1. View Grades by groups - go to the grade book and find the group mode field (e.g. Separate groups or Visible groups) and select the group to view content for.
  2. View responses to forum by groups - click on the forum (forum) you want to view and in the forum page, find the group mode field (e.g. Separate groups or Visible groups) and select the group to view responses for.
  3. View reports by groups - go to the reports page (Administration block, Reports) and select the report you want to view. Then from the report page, find the group mode field (e.g. Separate groups or Visible groups) and select the group to view content for.

Suggestions on how to use this tool

  • Help students focus on certain topics required for a study period (e.g. Week 1) by hiding other sections to be covered in later weeks.
  • Use groups and groupings to create focused and manageable discussion forums. Groups ensure that only members may post or reply and controls if all users can read discussions (Visible groups) or only group member (Separate groups).
  • Ensure students view reading materials before accessing a quiz or assignment.

Related information

Moodle docs